Program Coordinator, CAR

Bangui, Central African Republic Full-time

Position length and closing date

The closing date for applications is 2 July 2017.

Contract duration: 1 year, with possible extension

 

LWF World Service

The World Service is the internationally recognized humanitarian and development arm of the Lutheran World Federation, assisting people in need irrespective of their ethnicity, religion or gender. We implement programs worldwide, working with both local and international partners, helping communities achieve their full potential and advocate for their universal rights. Our partners include Lutheran Churches and their related agencies, the European Commission (ECHO), the US Government (BPRM) and UNHCR, with whom we are a key implementing partner. For additional information please see www.lutheranworld.org.

 

Basic purpose

The Program Coordinator (based in Bangui, with frequent travel to different project areas in the West of CAR) shall be responsible for coordinating the Lutheran World Federation, Department for World Service (LWF/DWS) emergency response in CAR, and report to the LWF World Service CAR Team Leader.

The Program Coordinator is responsible for the supervision of the program managers in the different program locations in CAR (3 field offices and one national office).

He/she shall be responsible for the planning, implementation, supervision, monitoring and evaluation of the program and projects and assist in relation to other program related matters as well.

Besides this the PC shall maintain good relationships with relevant stakeholders both within LWF and within the wider network both through advocacy and effective networking.

This is a senior position, which requires effective diplomacy, critical, analytical, facilitative and both inter / intra personal communication skills, representational and reporting skills. Proficiency in both French and English is a requirement for this position.

 

Required Qualifications

  • University degree or equivalent in development studies, international law, agriculture, economics, technical or social studies.
  • Applicants are required to be in sympathy with the core values of our organization.

 

Skills and Experience

  • Minimum 5 years of relevant professional experience.
  • Proven working experience at management level in humanitarian assistance or development oriented programs within an international environment and preferably also with faith-based and non-governmental organizations.
  • Proven experience in project cycle management, project design and implementation, budget monitoring, donor compliance and security management.
  • Strong leadership, conceptual and analytical skills and demonstrated organizational and management skills.
  • Knowledge and experience of cooperation with United Nations, governmental agencies and international development stakeholders in the fields of humanitarian assistance, advocacy and human rights, and sustainable development are essential.
  • Knowledge of LWF, its member churches and related agencies preferred.
  • Experience in advocacy and/or fundraising preferred.
  • Knowledge and experience of complex emergency crises and security management / risk mitigation would be a significant asset.

Language Skills

  • English: Fluent (written, spoken)
  • French: Fluent (written, spoken)

 

Main duties

Leadership:

  1. To be responsible for effective overall coordination of operations in LWF CAR program (both emergency Response, and early recovery)
  2. To be a member of the LWF World Service CAR Senior Management Team and as such responsible for ensuring that the LWF CAR Team Leader is provided with timely and professional advice on all program related issues.
  3. To be the supervisor of staff in the program, providing leadership and support for the other members of the team.
  4. Act as one of the LWF signatories in CAR based on specifically agreed levels of accountability.
  5. To assess and identify additional LWF staff development needs, to provide support to Program Managers in the field location to recruitment new staff or make new replacements internally and to participate in developing job descriptions for (international) recruitment.

 Coordinating the LWF CAR Emergency Operation:

  1. To be responsible for the professional implementation of donor agreements, supervision and implementation of the activities, in accordance with the relevant and current project agreements (and MOUs where relevant) with related agencies and back donors, and in accordance with the current policies, Codes of Conduct and strategies of the LWF World Service.
  2. To participate in project proposal development, report writting and other documentation preparation related to program matters, and ensuring staff participation, in accordance with donor requirements/formats and within the relevant time frame.
  3. To ensure that the program implementation is in accordance with the LWF policies and guidelines and that of its partners/donors. Effective relationship building and coordination with identified partners, the Project Coordinators, field Programme Managers as well as the program level sector managers and other relevant staff (i.e. Finance, Logistics, procurement, and Human Resources and Administration) is required.
  4. To monitor budget expenditure and review financial reports together with the LWF Finance staff to ensure appropriate and timely use of project funds for operational costs and successful project implementation.
  5. To oversee the work of the LWF World Service PMER Officer and ensure that planning, monitoring and evaluation of projects and project components are conducted in line with the donor requirements/formats and in a timely manner, with a view to standardizing practices and approaches of M & E program wide.
  6. To effectively manage and supervise field activities, spending most of his/her time at the field level (and as needed) to provide project management backstopping, follow up and discuss important program matters with the project management, and to report back to the Team Leader.
  7. To coordinate and participate in regular staff coordination meetings and develop the agenda in liaison with the other senior staff.
  8. To take advice on programmatic matters from the LWF Regional Program Coordinator for Central Africa in Geneva and, as appropriate, any other LWF World Service program thematic (PMER, security, HR).
  9. To be responsible for the update and implementation of the LWF CAR Security Plan based on latest security information and changing risk environment (manage threat levels that could affect staff safety, the program implementation and organisational reputation of LWF in CAR).
  10. To carry out comprehensive and clear orientation, briefing and induction course/programs for newly recruited staff and/or existing staff employed in a new capacity within the program, with special focus on security briefings and guidance.

Communication, networking & resource mobilisation:

  1. To liaise and closely collaborate with government, OCHA, UNHCR, CCO (NGO Coordination Committee), LWF Member Church, UNICEF, FAO, UNDP, WFP, ECHO, DKH, NGOs and INGOs in the country, related agencies and other stakeholders to ensure and promote a coordinated approach to program development (including participation in relevant workshops and meetings), and to keep individual staff members updated and informed
  2. To assist the LWF CAR Team Leader in identifying and pursuing new funding opportunities.
  3. To participate and lead communications and advocacy initiatives in collaboration with other NGOs and stakeholders.